Dedicated Teams: Strategy for Success

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Who Should Consider Using the Dedicated Team Model?

The dedicated team model stands out as a versatile and strategic solution for businesses navigating the complexities of software development and project management. This model is particularly suited for organizations embarking on long-term projects with specific needs that require specialized skills not readily available in-house. Startups looking to rapidly scale their development capabilities without the burden of immediate full-time hires find this model invaluable. It offers the agility and flexibility needed to adapt to market demands, fostering innovation and growth. Established companies also significantly benefit from the dedicated team model when expanding their technological footprint or delving into new, uncharted project territories. It allows these companies to augment their existing teams with specialized talent, driving project success without the long-term commitment of traditional employment. One of the most compelling reasons to choose a dedicated team is the avoidance of the administrative and legal intricacies involved in setting up and maintaining a subsidiary solely for employment purposes. The Dedicated Team model circumvents the challenges of navigating international employment laws, tax implications, and the operational overheads of managing a corporate entity, thus enabling companies to focus on their core competencies and project goals. Success stories across various industries speak of the model’s effectiveness. From tech startups that have rapidly scaled their product delivery pipelines to established enterprises that have diversified their businesses, the dedicated team model has proven to be a key enabler of success. By providing access to a global talent pool, companies can leverage the exact skills needed for their projects, ensuring that every aspect of the project aligns with the highest standards of quality and innovation. In essence, the dedicated team model is a strategic choice for any business that values flexibility, scalability, and access to top-tier talent without the conventional constraints of direct employment. It’s a model designed for today’s business landscape’s dynamic and fast-paced nature, where adaptability and expertise are the cornerstones of success.

When to Consider Forming a Dedicated Team?

Forming a dedicated team becomes essential when you’re steering a project with a well-defined roadmap but face constraints in mobilizing the necessary in-house expertise. This scenario often arises when the specialized skills required for your project’s success aren’t available within your current staff, or when expanding your in-house team is not viable due to budget limitations or the strategic nature of the roles needed.

The decision to form a dedicated team is particularly prudent when your project is not just another task to tick off but a pivotal venture that aligns with your long-term business objectives and vision. In such cases, you’re not just looking for temporary fill-ins; you seek collaborators who resonate with your company’s ethos and are invested in its long-term success, contributing to your team expansion.

Moreover, when the internal talent pool falls short of meeting the project’s demands, and hiring full-time employees is either impractical or too costly, a dedicated team offers a flexible and efficient solution. This approach allows you to harness specialized skills and innovative perspectives, driving your project forward without the permanent overheads associated with expanding your in-house team.

In essence, opting for a dedicated team is a strategic move when you need to bridge the gap between your project’s needs and your current capabilities, ensuring that every step taken is a stride towards your overarching business goals.

How to Choose a Location for Your Team?

Selecting the ideal location for your dedicated team involves a nuanced analysis of several critical aspects. Geopolitical stability and favorable economic conditions lay the foundation for a thriving team environment, ensuring long-term project sustainability.

Time zone compatibility is key to fostering effective collaboration. A location with working hours that overlap with your in-house team can facilitate real-time communication and agile project management.

When it comes to talent, Eastern Europe stands out for its high level of technical education, though it’s important to note variations across the region. While many countries boast reputable technical universities, others may not offer the same caliber of technical training, affecting the quality of available talent.

Cost considerations extend beyond mere labor expenses. Most dedicated teams operate with a fixed fee covering overheads, which can vary significantly from one region to another, influenced by local real estate markets and operational costs.

Infrastructure quality, particularly internet reliability, is crucial. And internet access is still a “thing” in this day and age. Even in business environments, you might be surprised that some of the most prominent nearshore outsourcing countries experience daily outages, severe limitations, and government restrictions.

Legal and regulatory frameworks—or the lack thereof—can greatly impact your operation. Navigating these legal landscapes is essential for compliance and smooth business operations.

Culturally, Eastern European countries align well with broader European norms, easing integration. Language barriers are typically minor and can be overcome with minimal adaptation, ensuring seamless communication and cultural fit.

In essence, selecting a location for your dedicated team requires a careful balance of technical talent, cost efficiency, robust infrastructure, legal clarity, and cultural alignment to ensure the success of your nearshore outsourcing endeavors.

What Advantages Does Axeltra Offer Compared to Other Providers?

Axeltra stands out in the realm of nearshore outsourcing, particularly with its strategic base in Macedonia. This location is not just a point on the map but a significant advantage due to Macedonia’s political stability, association with the EU, and full NATO membership. These factors contribute to a secure and predictable environment for business operations and collaborations.

One of Axeltra’s most compelling advantages is cost efficiency. Macedonia boasts the lowest service prices in the region, making Axeltra’s offerings exceptionally competitive without compromising the quality of service. This cost-effectiveness extends to Axeltra’s transparent pricing model, which is designed to provide clients with clear, understandable, and predictable cost structures, ensuring there are no surprises or hidden fees.

The foundation of Axeltra’s success lies in its access to a rich pool of IT talent. Macedonia is renowned for its strong technical education system, producing highly skilled IT professionals adept in various technologies. This tradition of educational excellence ensures that Axeltra can provide clients with top-tier talent, capable of tackling complex projects and delivering innovative solutions.

Axeltra differentiates itself through its commitment to transparency, not just in pricing but in all aspects of client engagement. Clients have access to a wide array of IT resources, allowing for a perfect match between project requirements and the expertise available. This access, combined with Axeltra’s flexible and client-centric approach, ensures that every partnership is built on a foundation of mutual trust and aligned goals.

What Are the Major Challenges We Will Be Meeting Before Formation?

Before the formation of a dedicated team, there are critical challenges that need to be navigated to ensure the foundation for successful collaboration is laid. One of the primary hurdles is the identification and recruitment of the right talent. It’s not just about finding individuals with the necessary technical skills; it’s equally important to ensure they align with the cultural ethos of the project and the client’s organization. This alignment is crucial for fostering a collaborative environment and ensuring long-term project success.

Another significant challenge is establishing clear and aligned expectations and processes between the in-house and nearshore teams. Seamless collaboration hinges on both teams understanding their roles, responsibilities, and how they fit into the larger project scope. This alignment helps in minimizing misunderstandings and maximizing productivity.

A pivotal aspect that often poses a challenge is the structuring of the cooperation agreement. It’s essential to verify that the agreement allows for a fair transfer of the team to the client’s ownership, should the need arise. Including a team transfer clause provides flexibility and security for the client, ensuring they have the option to bring the team in-house if it aligns with their long-term strategy.

Moreover, ensuring that the company providing the dedicated team is not merely acting as an Employer of Record is crucial. The actual employment rights should be fully guaranteed by the employer, with a clear distinction made that the client’s role cannot be identified or equated with that of an actual employer. This distinction is vital for legal clarity and for protecting the client from potential liabilities associated with employment.

What Profiles to Choose?

Selecting the right profiles for a dedicated team goes beyond assessing technical prowess; it involves evaluating soft skills and cultural fit to ensure seamless integration with your in-house team. This holistic approach guarantees not just the technical capability but also the collaborative efficiency and adaptability of the team to your organizational culture.

Optimal results are often achieved when project management responsibilities remain with the client. This maintains clear strategic direction and oversight, ensuring that the dedicated team’s efforts are in line with the company’s broader goals.

Additionally, it’s essential to foster direct communication between all team members, both remote and in-house, rather than channeling interactions through a single point of contact. This open communication framework enhances collaboration, prevents bottlenecks, and contributes to a more agile and responsive team dynamic.

If organizational structure permits, embedding remote team members across various departments or teams can significantly broaden their impact. This integration strategy not only leverages their skills more effectively but also enhances team cohesion and the overall organizational culture.

The potential for team members to grow and adapt is crucial, especially given the rapid evolution of technology. Choosing individuals who can stay abreast of technological advancements ensures your dedicated team remains relevant and effective in the long term, contributing significantly to your organization’s sustained success and innovation.

In conclusion, the selection process for a dedicated team should strategically balance technical skills, soft skills, and a forward-thinking approach to team integration and development. This ensures a team that is not only effective for current needs but also capable of evolving with your organization’s future challenges and opportunities.

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What Team Size to Consider at Start?

Choosing the right size for your dedicated team at the beginning involves careful thought about your familiarity with managing remote teams and the extent of your project. Remember, dedicated teams are meant for the long run.

A well-rounded start usually includes a Senior Full Stack Developer who can be the technical team lead, a Senior Backend Developer, and a Mid-Level Frontend Developer. This setup gives you a strong base across various development areas.

However, it’s important not to under-resource your team. Starting with just one developer might seem manageable, but it’s not something we typically recommend. A slightly larger team is better at keeping the project moving and can adjust more easily as needs grow.

Making sure your team has the right core roles from the start is crucial. This way, your team can handle key tasks effectively, setting a strong foundation for the project and making it easier to scale later on.

Recruitment Process

Building a dedicated team is crucial for companies aiming to enhance their software development capabilities or inject specialized skills into their projects. This article delves into the recruitment process for such teams, emphasizing the balance between technical skills, cultural fit, and project alignment.

Project Insights

The recruitment journey starts with an in-depth understanding of the client’s project. In a competitive market where top tech talents have multiple options, making a project stand out is essential. This involves presenting the project in a way that highlights its unique challenges and opportunities, making it attractive to potential candidates.

Compensation Strategy

Early in the process, a ballpark compensation plan is discussed, but the final offer is determined later. This approach allows for a more informed decision, taking into account the candidate’s understanding of the project scope and the client’s assessment of the candidate’s capabilities.

Introductory Interviews

This stage goes beyond assessing technical skills. It’s an opportunity to discuss company values and get a sense of the candidate’s personality and technical prowess. It’s about ensuring the candidate can contribute to the project’s success and integrate well with the team.

Technical Evaluation

Candidates who align with the company’s values and show potential are subjected to technical interviews. These sessions are designed to challenge the candidates and test their problem-solving abilities, ensuring they’re equipped to handle the project’s demands.

Trial Periods

For cases where a fit or capability remains uncertain, temporary or part-time paid work serves as a practical trial. This approach allows both parties to evaluate their compatibility before committing to a long-term engagement.

Trial Clauses

Contracts include a trial clause, typically ranging from 15 days to 3 months. This ensures that both parties are confident in the commitment. However, it’s crucial to balance this with the potential risk of deterring candidates.

Benefits and Perks

Attractive benefits, including private insurance, paid parking, and extra holidays, play a significant role in drawing top talent. Additional perks like professional development opportunities and wellness programs can further enhance the offer’s appeal.

Market-Value Compensation

Ensuring compensation aligns with the current labor market value is crucial for a sustainable relationship between clients and their dedicated teams. To gauge if the proposed compensation is fair, consider reaching out to multiple dedicated team providers in the same region. This comparison can offer insights into whether the rates are competitive and within industry standards.

Transparency in pricing is another critical factor. Opt for a dedicated team supplier that provides a clear breakdown of costs, including a fixed overhead fee. This approach is preferable to a percentage-based fee structure, which can create a conflict of interest. A fixed fee ensures that the supplier’s motivation isn’t tied to inflating candidate salaries for higher profits, fostering a more trustworthy and transparent relationship between the client and the dedicated team provider.

This market-value alignment and transparent pricing strategy are foundational to building a successful and long-lasting partnership with your dedicated team, ensuring both parties’ interests are aligned and focused on the project’s success.

What are the Challenges After the Formation?

Effective Communication

One key to successful team management is establishing strong communication channels. Implementing daily scrum meetings has proven to be an effective practice. These meetings ensure that every team member, regardless of their location, stays informed about project developments, understands their responsibilities, and remains aligned with the team’s objectives.

Cultivating Remote Team Culture

Creating a cohesive team culture in a remote setting can be challenging. It involves more than just regular meetings; it requires concerted efforts to ensure every team member feels connected and valued. Celebrating successes, recognizing individual contributions, and facilitating virtual team-building activities are essential for fostering a strong sense of belonging and alignment with the company’s values.

Ongoing Skill Development

The tech industry is fast-evolving, and keeping the team’s skills up-to-date is paramount. This involves not just periodic training sessions but also encouraging a culture of continuous learning and improvement. Providing access to online courses, workshops, and seminars can help team members stay abreast of new technologies and methodologies, ensuring the team remains competitive and effective.

Performance Reviews and Administrative Management

Working out an effective system for performance reviews is crucial. As a dedicated team provider, we use the proven 360 team evaluation method and share results with the client. Handling administrative tasks like future salary increases, contract renewals, and team adjustments is best left to the dedicated team provider. These aspects, while crucial, can consume significant time and resources if managed directly by the client. Our recommendation is for clients to only approve these actions coming from us, allowing them to focus more on strategic aspects of the project.


Onboarding is a critical phase in ensuring the success and integration of new members into a dedicated team. Here’s a look at how a well-structured onboarding process can make a significant difference:

Initial Integration and Welcome

A structured onboarding process is essential for new team members to become acquainted with the project and company culture. When multiple hires are made simultaneously, it’s beneficial for company representatives to visit in person. This physical presence during the onboarding period can greatly enhance the initial integration and foster a stronger connection between the team and the project.

Regular Check-Ins and Mentor Support

The role of regular check-ins cannot be overstated. These sessions, along with support from team leads or assigned mentors, are invaluable in helping new members acclimate. They provide a platform for addressing concerns, clarifying expectations, and ensuring that the new hires are progressing well in their roles.

Leveraging Collaborative Tools

Collaborative tools and platforms are the backbone of effective remote team management. They facilitate seamless communication, project tracking, and resource sharing, ensuring that everyone, regardless of their location, is on the same page and can contribute effectively to the project.

Cultural Integration

Beyond project-specific onboarding, integrating team members into the broader company culture is crucial. This can be achieved through virtual meetings, team-building activities, and involving them in company-wide initiatives. Such efforts help inculcate a sense of belonging and align team members with the company’s values and goals.

A thoughtful onboarding process not only aids in the smooth transition of new hires into their roles but also lays the groundwork for their long-term engagement and productivity within the team.


Managing a dedicated team effectively is crucial for the success of any project. It’s important to manage the team as you would an in-house team, with the exception of tasks that fall within the scope of the dedicated team supplier. Here’s how to navigate the management of a dedicated team:

Leadership and Guidance

Effective leadership is the cornerstone of a high-performing dedicated team. Leaders must provide clear direction, support, and motivation to guide the team towards achieving the project’s goals.

Clear Expectations and Milestones

It’s essential to set clear expectations, define project milestones, and outline deliverables. This ensures everyone is aligned and accountable, facilitating progress tracking and focus on critical tasks.

Open Communication and Feedback

Fostering an environment of open communication and continuous feedback is vital. Encouraging team members to share ideas and feedback can lead to innovative solutions and a more adaptive team dynamic.

Motivation and Engagement

Maintaining team motivation and engagement is key to high morale and productivity. Recognizing achievements and addressing challenges proactively helps sustain a positive work atmosphere.

Cultural Sensitivity in Management

Being mindful of cultural differences is crucial in a global team. Adapting management and communication styles to accommodate diverse cultural backgrounds enhances mutual respect and collaboration.

Ensuring direct communication with team members and avoiding reliance on a single point of contact can make management more inclusive and effective, mirroring the approach used with in-house teams while respecting the distinct nature of a dedicated team setup.

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